Ozon Inventory Upload Process 2025: Step-by-Step Guide

As a seasoned e-commerce operations expert with 5 years of experience in Ozon Global Selling, I have successfully managed inventory uploads for multiple product categories, achieving Best Seller status. This article will walk through the inventory upload process on Ozon, including key scenarios, underlying logic, solutions, and common pitfalls. It also includes real-world case studies, platform policy references, and practical tables to help sellers optimize their inventory management.

Problem Scenario: Inventory Upload Errors Due to Incorrect File Format

A common issue faced by new sellers is uploading inventory files that do not conform to Ozon’s required format. For instance, a Chinese seller who sold home appliances on Ozon encountered repeated errors during the inventory upload due to incorrect data fields such as missing product category codes or wrong price formats.

• The seller used an Excel file but failed to match the specific columns required by Ozon.
• Ozon's system rejected the file, leading to delays in product listing and sales opportunities.

Underlying Logic: Compliance with Ozon Data Standards

Ozon has strict requirements for inventory file formats to ensure accurate product listings and smooth logistics processes. According to the latest Ozon Seller Manual (April 2024), all product data must be submitted in CSV or Excel format with specific column headers and data types.

Key requirements include:

• Product ID (must be unique and follow Ozon's format)
• Product Title (in Russian and English)
• Category (must match Ozon’s official category tree)
• Price and Currency
• Inventory Quantity

Solution: Step-by-Step Inventory Upload Process

To avoid errors, follow these steps for a successful inventory upload on Ozon:

1. Navigate to Seller Central > Catalog > Products > Upload New Product.
2. Download the correct template from the "Download Template" section.
3. Fill out the template according to Ozon’s specifications, ensuring all mandatory fields are completed.
4. Upload the file using the "Upload File" button.
5. Review the system response and fix any errors before re-uploading.

Case Study: Successful Inventory Upload for a Home Appliance Seller

A Chinese seller selling electric kettles on Ozon followed the correct process and achieved quick product approval. The seller used the official template and ensured all fields were correctly filled, including Russian product titles and category codes.

Field	Correct Value	Incorrect Value
Product Category	Electronics > Kitchen Appliances	Home > Kitchen
Price	1999 RUB	1999 USD
Product Title (Russian)	Электрический чайник	Electric Kettle

Pitfalls to Avoid: Common Mistakes in Inventory Upload

Based on my experience, here are some common mistakes that can lead to upload failures:

• Using the wrong file format (e.g., .txt instead of .csv or .xlsx).
• Misusing product category codes that don’t match Ozon’s structure.
• Not translating product titles into Russian, which is mandatory for Ozon.
• Uploading duplicate products with the same product ID.
• Forgetting to include required fields like price, currency, and quantity.

Conclusion

Efficient inventory management on Ozon requires careful attention to file format, data accuracy, and compliance with platform policies. By following the step-by-step process and learning from real-world cases, sellers can significantly reduce upload errors and accelerate product listings. Always refer to the latest Ozon Seller Manual for updates and ensure your inventory files meet all technical and content requirements.